Hamilton Public Library
Board of Trustees meeting
August 17, 2020
The Board of Trustees was held at 6:30 pm August 17, 2020 at the Hamilton Public Library. Those present were President James (Jim) Noble, Vice President Heather Jones, Treasurer John Wardwell, Mackenzie Sellens, Wanda Hansen, and Library Director Kathryn Johnson. A quorum was declared and meeting called to order at 6:30pm by President Jim Noble. Also present was Friends representative Marilynn Miller. Guests were welcomed by President Jim Noble.
Minutes
The minutes of the July 20, 2020 Board meeting were reviewed. Heather J. motioned to approve the minutes of the July 20, 2020 BOT meeting. John W. second. Motion passed.
Bills
The bills for July/August 2020 were reviewed. Heather J. motioned to approve the bills for July/August 2020. Mackenzie S. second. All questions were asked and answered. Motion passed.
Finance
The Financial Report for July/August 2020 was viewed by Board members present. John W. recommended the Board to move $778.20 from the Per Capita Fund and $4,700.00 from the Money Market to the Main account. John W. motioned to move funds as recommended. Heather J. second. All questions were asked and answered. Motion passed.
Reports
Friends of the Library - given by Marilynn Miller
The cabinets in the Library kitchen were painted. The paint was purchased with the donations received from the book sale. A new chair for the Library director was also purchased. Some of the remaining books were recycled or donated. Another book sale is planned for October 4, 2020. The shed was cleaned out and the Friends would like to sell some miscellaneous contents at the next book with the Board’s approval.
Librarian
A written report was submitted to Board members present. Kathryn J. went over the report verbally.
Technology
Nothing new to report.
Old Business
Kathryn J. reminded the Board members present their FOIA training needs to be completed and a copy of the certificate placed in the Library files.
Building and Grounds
Gutter: The Plumbing Co. is waiting on a Lift truck to work on the gutter clog.
Roof: Full Service Roofing of Quincy will be coming to inspect the two areas of the roof which are leaking and give an estimate for repairs.
The “B” on the Library sign outside above the kitchen entrance door fell off the building. Wanda H. recommended check with the boy/girl scouts to see if a scout would like a project of doing the letters in wood for the Library. Kathryn J. to check with Judy Kammerer.
New Business
Heather J. questioned Kathryn J. regarding employee Mary Patterson’s return to work and how things were going. Kathryn J. stated Mary P. was doing okay. Her concern was Mary P. was going up the stairs forward and down the stairs backwards. Kathryn J. felt this could be a liability. Heather J. questioned if Mary P. had a work release signed by her doctor; Kathryn J. stated Mary P. did have a signed work release when she returned to work. The work release was a generic form per Kathryn J. Discussion ensued regarding the need for a specific work release document for all Library employees. Heather J. will provide a copy of her work release document; Kathryn J. to contact Trustee John K. to inquire if there is a work release document where he works and if so could he provide a copy for the Board to look at. The Board discussed the document would need to list the duties the employee would be need to be able to perform upon returning to work.
The Board discussed the need for a policy regarding a background check and random drug test for employees.
The Board again discussed the Mandatory Retirement Policy.
Announcements
Adjournment
Mackenzie S. motioned to adjourn the meeting. Heather J. second. Motion passed. President Jim N. adjourned the meeting at 7:24 pm.
The next Hamilton Public Library Board meeting will be on Monday September 21, 2020 at 6:30pm.
Submitted by
Wanda Hansen, Acting Secretary
I,_____________________________________________ and _____________________________________ attest that these are the true and correct minutes for the Hamilton Public Library Board meeting dated April 20, 20120.
Board of Trustees meeting
August 17, 2020
The Board of Trustees was held at 6:30 pm August 17, 2020 at the Hamilton Public Library. Those present were President James (Jim) Noble, Vice President Heather Jones, Treasurer John Wardwell, Mackenzie Sellens, Wanda Hansen, and Library Director Kathryn Johnson. A quorum was declared and meeting called to order at 6:30pm by President Jim Noble. Also present was Friends representative Marilynn Miller. Guests were welcomed by President Jim Noble.
Minutes
The minutes of the July 20, 2020 Board meeting were reviewed. Heather J. motioned to approve the minutes of the July 20, 2020 BOT meeting. John W. second. Motion passed.
Bills
The bills for July/August 2020 were reviewed. Heather J. motioned to approve the bills for July/August 2020. Mackenzie S. second. All questions were asked and answered. Motion passed.
Finance
The Financial Report for July/August 2020 was viewed by Board members present. John W. recommended the Board to move $778.20 from the Per Capita Fund and $4,700.00 from the Money Market to the Main account. John W. motioned to move funds as recommended. Heather J. second. All questions were asked and answered. Motion passed.
Reports
Friends of the Library - given by Marilynn Miller
The cabinets in the Library kitchen were painted. The paint was purchased with the donations received from the book sale. A new chair for the Library director was also purchased. Some of the remaining books were recycled or donated. Another book sale is planned for October 4, 2020. The shed was cleaned out and the Friends would like to sell some miscellaneous contents at the next book with the Board’s approval.
Librarian
A written report was submitted to Board members present. Kathryn J. went over the report verbally.
Technology
Nothing new to report.
Old Business
Kathryn J. reminded the Board members present their FOIA training needs to be completed and a copy of the certificate placed in the Library files.
Building and Grounds
Gutter: The Plumbing Co. is waiting on a Lift truck to work on the gutter clog.
Roof: Full Service Roofing of Quincy will be coming to inspect the two areas of the roof which are leaking and give an estimate for repairs.
The “B” on the Library sign outside above the kitchen entrance door fell off the building. Wanda H. recommended check with the boy/girl scouts to see if a scout would like a project of doing the letters in wood for the Library. Kathryn J. to check with Judy Kammerer.
New Business
Heather J. questioned Kathryn J. regarding employee Mary Patterson’s return to work and how things were going. Kathryn J. stated Mary P. was doing okay. Her concern was Mary P. was going up the stairs forward and down the stairs backwards. Kathryn J. felt this could be a liability. Heather J. questioned if Mary P. had a work release signed by her doctor; Kathryn J. stated Mary P. did have a signed work release when she returned to work. The work release was a generic form per Kathryn J. Discussion ensued regarding the need for a specific work release document for all Library employees. Heather J. will provide a copy of her work release document; Kathryn J. to contact Trustee John K. to inquire if there is a work release document where he works and if so could he provide a copy for the Board to look at. The Board discussed the document would need to list the duties the employee would be need to be able to perform upon returning to work.
The Board discussed the need for a policy regarding a background check and random drug test for employees.
The Board again discussed the Mandatory Retirement Policy.
Announcements
Adjournment
Mackenzie S. motioned to adjourn the meeting. Heather J. second. Motion passed. President Jim N. adjourned the meeting at 7:24 pm.
The next Hamilton Public Library Board meeting will be on Monday September 21, 2020 at 6:30pm.
Submitted by
Wanda Hansen, Acting Secretary
I,_____________________________________________ and _____________________________________ attest that these are the true and correct minutes for the Hamilton Public Library Board meeting dated April 20, 20120.
