HAMILTON PUBLIC LIBRARY
BOARD of TRUSTEES MEETING
February 17, 2020
The Hamilton Public Library Board of Trustees meeting was called to order at 6:30 pm on Monday February 17, 2020 by President James (Jim) Noble. Those present were: President Jim Noble, Vice President Heather Jones, Secretary Wanda Hansen, Treasurer John Wardwell, David Morgan, Theresa Scheihing, Chris Williams, Kathryn Johnson Library Director, and Friends Marilyn Miller. A quorum was declared by President Jim Noble.
Minutes
The minutes of the January 20, 2020 meeting were reviewed. Chris W. motioned to accept the minutes of the January 20, 2020 meeting. John W. second. Motion passed.
Bills
John W. went over the bills as presented. All other questions were asked and answered. Chris W. motioned to pay the January 2020 bills as presented. David M. second. Motion passed.
Finance
The Board went over the Financial Report. Chris W. motioned to move monies to the Main Account as recommended by Treasurer John Wardwell. David M. second. Motion passed.
John W. explained to the Board the possible reason the Personnel budget is over is because the budget did not include payroll tax which is paid initially though the Library and reimbursed by the city. This needs to be considered and included in the next budget; it is an expense even though reimbursed.
Reports
Friends of the Library – given by Marilyn Miller
February 27th hosting a puzzle night at the Library from 6-8pm. April 1st baskets ready; read what Friends will be presenting to area businesses explaining the purpose of the basket and requesting something to place in the basket. Saturday April 10th from 10 – 1pm hosting an indoor mini golf day in the Library; there will be a fee per person/ family to participate.
Library Director
Read through written report given to Board members present at meeting.
Technology
Copy Machine - Kathryn J. presented information on a “lease to own” option for a copy machine. Costs and benefits were discussed. David M. motioned to have Kathryn J. move forward with the “lease to own” copy machine option. Chris W. second. Motion passed.
Library electronics devices – Kathryn J. questioned the Board regarding what to do with the old computers. After much discussion the Board recommended to wipe clean the old computers and sell all but one which would be used in the conference room.
Kathryn J. and Tony still having a hard time scheduling a time to finish what needs to be done. The Board discussed possibly considering other options for tech support on the next budget. Jim N. stated he would talk with an SCC computer tech. Matt Clark was also presented as a possible alternative; will talk with Matt Clark regarding an on needed basis cost/possibility.
Old Business
Budget meeting – A budget meeting was planned for March 2nd at 6pm in the Library. All Board members should try to attend. A list of things to consider in the new budget were discussed/noted.
Bylaws review - Discussed the vacation policy. The Board elected to keep the Library vacation policy as written.
Safety Committee – recommend call the fire department for a walk thru to list areas needing attention to meet code.
Buildings and Grounds
Gutter - Ruhs had no solution for the gutter.
Shed – The handle is bought, but it has been too cold to install.
Kathryn J. informed the Board Peters came out 3 times due to loss of heat. The valve froze open on the roof heater; a new regulator has been ordered and will be placed when the weather is warmer. The Board questioned whether this would be under warrantee from the work done the previous year on this heater. We will need to check with Peters.
Executive Session
New Business
Jim N. advised the Board April 1st will be the end of the 6 month probation period for Kathryn J.
The Board is to be asked prior to selling any furniture or items removed from the shed.
Announcements
Adjournment
Heather J. motioned to adjourn the meeting. John W. second. President Jim N. adjourned the meeting at 7:46 pm.
The next Hamilton Public Library Board meeting will be held on Monday March 16, 2020 at 6:30 pm.
Submitted by
Wanda Hansen, Secretary
I _____________________________________ and ___________________________________ attest that these are the true and correct minutes for the Hamilton Public Library Board meeting dated February 17, 2020.
BOARD of TRUSTEES MEETING
February 17, 2020
The Hamilton Public Library Board of Trustees meeting was called to order at 6:30 pm on Monday February 17, 2020 by President James (Jim) Noble. Those present were: President Jim Noble, Vice President Heather Jones, Secretary Wanda Hansen, Treasurer John Wardwell, David Morgan, Theresa Scheihing, Chris Williams, Kathryn Johnson Library Director, and Friends Marilyn Miller. A quorum was declared by President Jim Noble.
Minutes
The minutes of the January 20, 2020 meeting were reviewed. Chris W. motioned to accept the minutes of the January 20, 2020 meeting. John W. second. Motion passed.
Bills
John W. went over the bills as presented. All other questions were asked and answered. Chris W. motioned to pay the January 2020 bills as presented. David M. second. Motion passed.
Finance
The Board went over the Financial Report. Chris W. motioned to move monies to the Main Account as recommended by Treasurer John Wardwell. David M. second. Motion passed.
John W. explained to the Board the possible reason the Personnel budget is over is because the budget did not include payroll tax which is paid initially though the Library and reimbursed by the city. This needs to be considered and included in the next budget; it is an expense even though reimbursed.
Reports
Friends of the Library – given by Marilyn Miller
February 27th hosting a puzzle night at the Library from 6-8pm. April 1st baskets ready; read what Friends will be presenting to area businesses explaining the purpose of the basket and requesting something to place in the basket. Saturday April 10th from 10 – 1pm hosting an indoor mini golf day in the Library; there will be a fee per person/ family to participate.
Library Director
Read through written report given to Board members present at meeting.
Technology
Copy Machine - Kathryn J. presented information on a “lease to own” option for a copy machine. Costs and benefits were discussed. David M. motioned to have Kathryn J. move forward with the “lease to own” copy machine option. Chris W. second. Motion passed.
Library electronics devices – Kathryn J. questioned the Board regarding what to do with the old computers. After much discussion the Board recommended to wipe clean the old computers and sell all but one which would be used in the conference room.
Kathryn J. and Tony still having a hard time scheduling a time to finish what needs to be done. The Board discussed possibly considering other options for tech support on the next budget. Jim N. stated he would talk with an SCC computer tech. Matt Clark was also presented as a possible alternative; will talk with Matt Clark regarding an on needed basis cost/possibility.
Old Business
Budget meeting – A budget meeting was planned for March 2nd at 6pm in the Library. All Board members should try to attend. A list of things to consider in the new budget were discussed/noted.
Bylaws review - Discussed the vacation policy. The Board elected to keep the Library vacation policy as written.
Safety Committee – recommend call the fire department for a walk thru to list areas needing attention to meet code.
Buildings and Grounds
Gutter - Ruhs had no solution for the gutter.
Shed – The handle is bought, but it has been too cold to install.
Kathryn J. informed the Board Peters came out 3 times due to loss of heat. The valve froze open on the roof heater; a new regulator has been ordered and will be placed when the weather is warmer. The Board questioned whether this would be under warrantee from the work done the previous year on this heater. We will need to check with Peters.
Executive Session
New Business
Jim N. advised the Board April 1st will be the end of the 6 month probation period for Kathryn J.
The Board is to be asked prior to selling any furniture or items removed from the shed.
Announcements
Adjournment
Heather J. motioned to adjourn the meeting. John W. second. President Jim N. adjourned the meeting at 7:46 pm.
The next Hamilton Public Library Board meeting will be held on Monday March 16, 2020 at 6:30 pm.
Submitted by
Wanda Hansen, Secretary
I _____________________________________ and ___________________________________ attest that these are the true and correct minutes for the Hamilton Public Library Board meeting dated February 17, 2020.
