HAMILTON PUBLIC LIBRARY
BOARD OF TRUSTEES
June 15, 2020
The Hamilton Public Library Board of Trustees meeting was called to order at 6:30 pm.
on Monday June 15, 2020 by President James ( Jim) Noble. Those present were:
President Jim Noble, Vice President Heather Jones, Secretary Theresa Scheihing,
Treasurer John Wardell, Wanda Hansen, Mackenzie Sellens, Katheryn Johnson
Library Director, David Morgan. A quorum was declared by President Jim Noble.
Minutes
The minutes of the May 18, 2020 Board meeting were reviewed. Heather Jones
motioned to accept the minutes and David Morgan second. Motion passed.
Bills
David Morgan motioned to pay the May 2020 bills as presented. Wanda Hansen
second. Motion passed.
Finance
The board went over the Financial Report. Questions were discussed and answered.
Heather Jones motioned to transfer $379.77 from Per Capita Fund and $3200.00 from
MMA (Totalling $3579.77) to pay bills as recommended by Treasurer John Wardell.
Reports
Friends of the Library: No Report
Friends has not had a regular meeting since the Governor’s mandate.
Library Director
Read through written report emailed to Board members previous to the meeting. Copies
were available for the Board members who came to the library for the meeting.
Questions were asked as the report was presented by Kathryn J. Virtual events include
Story Time Via Zoom and Summer Reading Program: Dig Deeper. The summer reading
program is on week 3 of programming. A total of 67 people have registered. The
breakdown of adults vs children were the following: Birth-3 yr:6, Preschool-5th grade:
39, 6th-12th grade:8, 18+:14. Library Director
Read through written report emailed to Board members previous to the meeting. Copies
were available for the Board members who came to the library for the meeting.
Questions were asked as the report was presented by Kathryn J. Virtual events include
Story Time Via Zoom and Summer Reading Program: Dig Deeper. The summer reading
program is on week 3 of programming. A total of 67 people have registered. The
breakdown of adults vs children were the following: Birth-3 yr:6, Preschool-5th grade:
39, 6th-12th grade:8, 18+:14.
Technology
MTC was contacted about Fiber. We are on their map and they will be in contact closer
to installation time.
Grants
Per Capita Grant: We were awarded $3,688.75. Funds will be delayed getting to us due
to Covid. We have until Dec 12-31-21 to spend our 2020 money.
Safety Committee
A walk thru will be held at a later date.
Curbside Pick-up
The library is taking it week by week since 5-15. We are following advice from City Hall,
RAILS, ILA, CDC and State Agencies. Local libraries are meeting 6-18-20.
Emergency Disaster Binder created.
Old Business
Building and Grounds
July beginning of gutter.
Executive Session
Nothing
New Business
Termination policy-Board members were given copies of. Heather Jones motion to
adapt into policy. David Morgan second. Motion carried.
Emergency Policy-Board members were given copies of. David Morgan motion to
adapt it into policy. John Wardell second. Motion carried.
Announcements-James/Jim Noble and Katheryn went to see appropriation before city
council. City council was pleased.
Also a special thank-you to John Kelly for writing the termination policy and Heather
Jones for writing the Emergency Policy.
The next Hamilton Public Library Board meeting will be held on Monday July 20, 2020
at 6:30 pm.
Submitted by
Theresa Scheihing, Secretary
I___________________________________and_______________________________
attest that these are the true and correct minutes for the Hamilton Public Library Board
meeting dated June 15, 2020.
BOARD OF TRUSTEES
June 15, 2020
The Hamilton Public Library Board of Trustees meeting was called to order at 6:30 pm.
on Monday June 15, 2020 by President James ( Jim) Noble. Those present were:
President Jim Noble, Vice President Heather Jones, Secretary Theresa Scheihing,
Treasurer John Wardell, Wanda Hansen, Mackenzie Sellens, Katheryn Johnson
Library Director, David Morgan. A quorum was declared by President Jim Noble.
Minutes
The minutes of the May 18, 2020 Board meeting were reviewed. Heather Jones
motioned to accept the minutes and David Morgan second. Motion passed.
Bills
David Morgan motioned to pay the May 2020 bills as presented. Wanda Hansen
second. Motion passed.
Finance
The board went over the Financial Report. Questions were discussed and answered.
Heather Jones motioned to transfer $379.77 from Per Capita Fund and $3200.00 from
MMA (Totalling $3579.77) to pay bills as recommended by Treasurer John Wardell.
Reports
Friends of the Library: No Report
Friends has not had a regular meeting since the Governor’s mandate.
Library Director
Read through written report emailed to Board members previous to the meeting. Copies
were available for the Board members who came to the library for the meeting.
Questions were asked as the report was presented by Kathryn J. Virtual events include
Story Time Via Zoom and Summer Reading Program: Dig Deeper. The summer reading
program is on week 3 of programming. A total of 67 people have registered. The
breakdown of adults vs children were the following: Birth-3 yr:6, Preschool-5th grade:
39, 6th-12th grade:8, 18+:14. Library Director
Read through written report emailed to Board members previous to the meeting. Copies
were available for the Board members who came to the library for the meeting.
Questions were asked as the report was presented by Kathryn J. Virtual events include
Story Time Via Zoom and Summer Reading Program: Dig Deeper. The summer reading
program is on week 3 of programming. A total of 67 people have registered. The
breakdown of adults vs children were the following: Birth-3 yr:6, Preschool-5th grade:
39, 6th-12th grade:8, 18+:14.
Technology
MTC was contacted about Fiber. We are on their map and they will be in contact closer
to installation time.
Grants
Per Capita Grant: We were awarded $3,688.75. Funds will be delayed getting to us due
to Covid. We have until Dec 12-31-21 to spend our 2020 money.
Safety Committee
A walk thru will be held at a later date.
Curbside Pick-up
The library is taking it week by week since 5-15. We are following advice from City Hall,
RAILS, ILA, CDC and State Agencies. Local libraries are meeting 6-18-20.
Emergency Disaster Binder created.
Old Business
Building and Grounds
July beginning of gutter.
Executive Session
Nothing
New Business
Termination policy-Board members were given copies of. Heather Jones motion to
adapt into policy. David Morgan second. Motion carried.
Emergency Policy-Board members were given copies of. David Morgan motion to
adapt it into policy. John Wardell second. Motion carried.
Announcements-James/Jim Noble and Katheryn went to see appropriation before city
council. City council was pleased.
Also a special thank-you to John Kelly for writing the termination policy and Heather
Jones for writing the Emergency Policy.
The next Hamilton Public Library Board meeting will be held on Monday July 20, 2020
at 6:30 pm.
Submitted by
Theresa Scheihing, Secretary
I___________________________________and_______________________________
attest that these are the true and correct minutes for the Hamilton Public Library Board
meeting dated June 15, 2020.
