Hamilton Public Library
Board of Trustees meeting
October 19, 2020
The Hamilton Public Library Board of Trustees meeting was called to order at 6:30 pm. on Monday October 19, 2020 by President James (Jim) Noble. Those present were President James Noble, Vice President Heather Jones, Secretary Theresa Scheihing, Treasurer John Wardwell, Wanda Hansen, MacKenzie Sellens, and Kathryn Johnson Library Director. A quorum was declared by President James Noble.
Minutes
The minutes of the September 2020 board meeting were reviewed. Heather J. motioned to accept the minutes and John W. second. Motion passed.
Bills
Wanda H. motioned to pay the September 2020 bills as presented. Heather J. second motion passed.
Finance
We received the per capita grant. The board went over the Financial Report. John W. motioned to transfer $289.48 from Per Capita Fund and $4500 from MMA (Totaling $4789.48) to pay bills and Heather J. second.
Reports
Friends of the Library had a good book sale. Most of the furniture sold with the exception of the front face bookshelves. There are 2 churches that may purchase but we are waiting to hear back from them. The Friends next project will be curtains for the windows in the children’s area.
Library Director reported …
The Oct 12th Make & Take Tye Dye (for all ages) had 30 participants.
The Pumpkin Contest: Advertising has been done. A local business’ have requested no carving since it’s a month long program. Looking for a few people who will be judges the day of Thursday October 29th. Wanda H., Heather J. and Theresa S. volunteered. The winners will be announced Friday October 30th.
Passive Program: Banned book week in September was insightful to many people. Family Reading Night is November 19th. This event will end up being a week long program again to reach more families. Secondly, the library has been polling adults on FB about starting a hybrid book club. Diane Ludington from Friends of the Library has volunteered to head that program and help make it a hybrid option.
Children’s Story Time via FB Live. Having guests read whenever possible to drive up participation. Advertising has been sent to the schools, not much in the way of feedback yet.
Technology-We need to re-address the issue of getting an antivirus program for the patron computers. We tabled it back in the Spring. Current contacting different companies and getting quote
Old Business/General Information/Ongoing Projects
There are just 2 board members left to turn in their OMA Training (Chris W. and John K.)
Logo Contest- We got our first submission. The deadline is not yet.
Building & Grounds
Roofing-Press release sent to city attorney for review. Katheryn J. to check back
We will quit accepting bids after January 4, 2021.
National Register of Historic Places-Looking into the process of possibly getting our building registered?
TIF-10-28 meeting to “Better the ground”
Executive Session
Director’s Review-Executive session started at 7:06pm. The board discussed the director’s year of accomplishments, projects, etc. Board members were pleased of all the progress and adaption into the new position. There were a few things mentioned. One was for the Katheryn J./director to make a binder of all the passwords. In the event access is needed access would be obtained. Second it was mentioned to see about having notification of programs earlier. Example: Attendees would know what was coming up in the weeks ahead/upcoming month. Staff evaluations were also discussed. There will need to be a form. Heather J. motion to end executive session. John W. Executive session ended 7:20 pm.
New Business
Per director..In January we should start reviewing one or two policies a meeting to ensure that our rules & regs are up to date.
In addition there will be a $1,000 donation to the Library via the Estate of Clare E. Kellogg. We don’t know when but it will come eventually.
Announcements
Thank-you cards were passed around and signed by present board members.
Adjournment
Heather J. moved to adjourn. John W. second. Jim N. adjourned the meeting at approximately 7:49p.m. Next Meeting November 16, 2020 at 6:30p.m.
Submitted by,
Theresa Scheihing, Secretary
I ____________________________ and ______________________________
attest that these are the true and correct minutes for the Hamilton Public Library Board meeting dated October 19, 2020.
Board of Trustees meeting
October 19, 2020
The Hamilton Public Library Board of Trustees meeting was called to order at 6:30 pm. on Monday October 19, 2020 by President James (Jim) Noble. Those present were President James Noble, Vice President Heather Jones, Secretary Theresa Scheihing, Treasurer John Wardwell, Wanda Hansen, MacKenzie Sellens, and Kathryn Johnson Library Director. A quorum was declared by President James Noble.
Minutes
The minutes of the September 2020 board meeting were reviewed. Heather J. motioned to accept the minutes and John W. second. Motion passed.
Bills
Wanda H. motioned to pay the September 2020 bills as presented. Heather J. second motion passed.
Finance
We received the per capita grant. The board went over the Financial Report. John W. motioned to transfer $289.48 from Per Capita Fund and $4500 from MMA (Totaling $4789.48) to pay bills and Heather J. second.
Reports
Friends of the Library had a good book sale. Most of the furniture sold with the exception of the front face bookshelves. There are 2 churches that may purchase but we are waiting to hear back from them. The Friends next project will be curtains for the windows in the children’s area.
Library Director reported …
The Oct 12th Make & Take Tye Dye (for all ages) had 30 participants.
The Pumpkin Contest: Advertising has been done. A local business’ have requested no carving since it’s a month long program. Looking for a few people who will be judges the day of Thursday October 29th. Wanda H., Heather J. and Theresa S. volunteered. The winners will be announced Friday October 30th.
Passive Program: Banned book week in September was insightful to many people. Family Reading Night is November 19th. This event will end up being a week long program again to reach more families. Secondly, the library has been polling adults on FB about starting a hybrid book club. Diane Ludington from Friends of the Library has volunteered to head that program and help make it a hybrid option.
Children’s Story Time via FB Live. Having guests read whenever possible to drive up participation. Advertising has been sent to the schools, not much in the way of feedback yet.
Technology-We need to re-address the issue of getting an antivirus program for the patron computers. We tabled it back in the Spring. Current contacting different companies and getting quote
Old Business/General Information/Ongoing Projects
There are just 2 board members left to turn in their OMA Training (Chris W. and John K.)
Logo Contest- We got our first submission. The deadline is not yet.
Building & Grounds
Roofing-Press release sent to city attorney for review. Katheryn J. to check back
We will quit accepting bids after January 4, 2021.
National Register of Historic Places-Looking into the process of possibly getting our building registered?
TIF-10-28 meeting to “Better the ground”
Executive Session
Director’s Review-Executive session started at 7:06pm. The board discussed the director’s year of accomplishments, projects, etc. Board members were pleased of all the progress and adaption into the new position. There were a few things mentioned. One was for the Katheryn J./director to make a binder of all the passwords. In the event access is needed access would be obtained. Second it was mentioned to see about having notification of programs earlier. Example: Attendees would know what was coming up in the weeks ahead/upcoming month. Staff evaluations were also discussed. There will need to be a form. Heather J. motion to end executive session. John W. Executive session ended 7:20 pm.
New Business
Per director..In January we should start reviewing one or two policies a meeting to ensure that our rules & regs are up to date.
In addition there will be a $1,000 donation to the Library via the Estate of Clare E. Kellogg. We don’t know when but it will come eventually.
Announcements
Thank-you cards were passed around and signed by present board members.
Adjournment
Heather J. moved to adjourn. John W. second. Jim N. adjourned the meeting at approximately 7:49p.m. Next Meeting November 16, 2020 at 6:30p.m.
Submitted by,
Theresa Scheihing, Secretary
I ____________________________ and ______________________________
attest that these are the true and correct minutes for the Hamilton Public Library Board meeting dated October 19, 2020.
